In short about MRI software & alternatives

• MRI software centralizes lease, tenant, and financial management for property owners.
• It’s powerful but can be complex and time-consuming to implement fully.
• Alternatives focus on ease of use, automation, and measurable results.
• Healthy Workers stands out with its software and service approach that automates building optimization.
• Users typically see > 15% energy savings and a positive ROI within 1 year.

What is MRI software and why do people use it?

Given that buildings are responsible for 40% of global energy use, you need to take measures to lower the ecological footprint drastically. MRI software is one tool that is used in support of these sustainability goals.

MRI software simplifies property management by combining lease tracking, tenant communication, and financial oversight in one platform. Its tools help real estate owners optimize workflows and improve tenant satisfaction.

Pros & cons of MRI software

Recognized for addressing various property management tasks, MRI software is a widely used solution among property owners. Let’s take a look at what it does best - and where it can improve according to users.

Pros:

• Customizable integration options
• Extensive analytics for real-time insights
• Flexible functionality across property types

Cons:

• Overwhelming for new users
• Steep learning curve with complex onboarding
• Requires additional support for full optimization

Curious how you can overcome these cons? We’ll show you the top 6 MRI alternatives.

The 6 best MRI software alternatives for the real estate industry

If you’re exploring options beyond MRI, several MRI software competitors offer powerful features that may fit your needs better. Each option provides unique tools to streamline property management and boost efficiency. Here’s our list of alternatives to consider:

1. Healthy Workers

Healthy Workers, yes that’s us, combines powerful software with hands-on service to make real estate portfolios more efficient, compliant, and valuable. The platform connects all building systems to monitor energy use, emissions, and indoor climate, and automatically turns these insights into measurable improvements.

Unlike traditional solutions, Healthy Workers doesn’t stop at reporting data. Our team actively collaborates with property owners, managers, and installers to execute optimizations and ensure continuous performance improvements. This full-service approach makes it the most effective first step toward sustainable, compliant real estate management.

Within one year, most customers achieve a positive ROI, often exceeding 15% in energy savings, while delaying major CapEx investments. This results in higher asset value, lower operating costs, and more comfortable, compliant buildings.

Website: Healthy Workers‍

Best for: Property owners and asset managers seeking a full-service solution to improve sustainability, compliance, and building value.

Features:

• Energy and emissions monitoring
• Indoor climate and air quality tracking
• Predictive maintenance and continuous optimization
• Integration with existing BMS and ESG tools (e.g. CRREM, GRESB, Deepki)
• Automated ESG and compliance reporting
• Real-time dashboards for owners and tenants
• Full-service support with control room assistance and expert consulting

Bas Doedens, Technical Manager at VORM Holding:

"Healthy Workers sharpens and deepens our conversations with tenants and building owners—not just at the building level but down to individual spaces. With real-time insights and remote access, we've reduced disruptions, cut energy use, lowered costs, and improved tenant comfort."

Curious to discover what other real estate pioneers say about working with Healthy Workers? Get inspired by our case studies.

2. AppFolio

AppFolio provides an all-in-one platform designed to simplify property management for both residential and commercial real estate. It automates core processes like rent collection, maintenance requests, and leasing, which reduces workload. AppFolio’s focus on streamlined management helps real estate owners stay organized and efficient.

With built-in accounting, marketing, and reporting tools, AppFolio supports you in making data-driven decisions. The dashboard offers a view of portfolio performance, keeping operations transparent and easy to manage.

Website: AppFolio‍

‍Best for: Residential and commercial real estate management

Features:

• Tenant portals
• Automated lease management
• Streamlined maintenance requests
• Built-in accounting tools
• Integrated marketing tools

3. RealPage

RealPage offers property management tools aimed at larger portfolios with complex needs. It includes compliance tracking, financial reporting, and energy management features while focusing on efficient and compliant properties.  

This alternative may suit companies needing specialized reporting, though it could feel complex for smaller operations.

Website: RealPage‍

Best for: Large portfolios

Features:

• Property management
• Marketing solutions
• Compliance tools
• Energy-saving analytics
• AI-based performance insight
• Advanced lease management tools

4. Buildium

Buildium offers property management software focused on simplifying daily tasks for small to medium-sized managers. It provides tools like rent collection, tenant communication, and maintenance tracking, aiming to keep operations organized.

This software is straightforward, making it a practical choice for those seeking basic functionality over personal customization.

The system includes built-in accounting and reporting tools to give you better control over their financials. While it may lack some advanced options, Buildium’s simplicity and ease of use fit smaller portfolios.

Website: Buildium

Best for: Small to mid-sized property managers

Features:

• Lease tracking
• Tenant management
• Financial reporting
• Online rent payment integration
• Document storage

5. Entrata

Entrata is a property management platform that prioritizes tenant engagement and streamlined workflows. It integrates marketing, leasing, and accounting, making it an extensive tool. The platform is designed to improve tenant interactions through resident portals and communication tools.

While Entrata includes a wide range of features, it may be more suited for property managers focused on tenant services rather than advanced performance tracking. Its user-friendly design makes it accessible, though it may not meet the needs of those seeking analytics or customizability.

Website: Entrata‍

Best for: Real estate companies with a focus on tenant engagement

Features:

• Property management
• Marketing and leasing 
• Utilities management 
• Resident communication portals
• Analytics and reporting
• Accounting

6. Doorloop

Doorloop offers a platform for handling core property management tasks, such as tenant communication and financial tracking. It aims to simplify property management for small to medium-sized portfolios. Its design keeps tasks accessible and easy to navigate.

That said, Doorloop’s features might feel limited for managers needing in-depth analytics or tailored solutions. It serves well for straightforward property oversight but may lack flexibility for complex needs.

Website: Doorloop‍

Best for: Building owners seeking simple integration and comprehensive reporting tools‍

Features: 

• Customizable reporting
• Maintenance tracking
• Integration with existing systems
• Online rent collection
• Automated lease reminders

What to look for in building optimization software for real estate

Enough options for building optimization exist, but what truly matters? Choosing the best MRI software alternatives depends on features like energy tracking and compliance, but most importantly cost savings. When chosen well, property management software can become a strategic advantage.

Let’s take a closer look at the features that make building optimization software invaluable.

Energy management and efficiency tracking

An effective energy management system doesn’t just monitor usage; it identifies inefficiencies to reduce waste and costs. By understanding energy patterns, you can make smarter decisions and optimize expenses. Predictive analytics also helps forecast future demands and align with sustainability goals.

Building performance analysis

Building performance analysis evaluates how systems like HVAC and water use operate together for peak efficiency. It highlights inefficiencies, maintenance needs, and cost-saving opportunities. Real-time feedback ensures tenant comfort while extending equipment lifespan.

Sustainability and compliance reporting

Compliance with sustainability regulations such as the Paris Agreement is fundamental. Effective software provides real-time reporting on emissions, waste, and water usage, aligning properties with environmental standards. This feature not only aids in compliance but also supports corporate social responsibility initiatives, enhancing your brand’s reputation. Furthermore, many software solutions integrate directly with frameworks like BREEAM, offering tailored insights for certification purposes.

Occupancy and space monitoring

Monitoring occupancy helps adjust HVAC, lighting, and cleaning to reduce costs and waste. It optimizes space use and identifies areas for repurposing. This ensures resources are used efficiently while maintaining tenant satisfaction.

Indoor climate control

Indoor climate control ensures tenant comfort and energy efficiency through real-time adjustments to temperature, humidity, and air quality. Dynamic HVAC management minimizes energy waste while maintaining a comfortable environment. Smart systems adapt to usage patterns, reducing costs and supporting sustainability goals.

Tenant engagement tools

Tenant engagement tools enable seamless communication and feedback between occupants and managers. Portals allow residents to report issues and receive updates, fostering stronger relationships. Understanding tenant needs helps create environments that align with expectations and enhance satisfaction.

Scalability and integrations

Scalable software grows with your portfolio, adapting to various property types without disrupting operations. Integrations with existing systems streamline workflows, avoiding costly overhauls. This flexibility ensures long-term efficiency and keeps your software future-ready.

Why Healthy Workers is your best solution to turn data into business value

Now that you know all about MRI software alternatives and competitors, it’s time to make up your mind. Healthy Workers is your partner in driving sustainability and compliance with ease. Combining powerful insights with dedicated service, we provide you with versatile solutions that optimize performance, improve tenant well-being, and support long-term value creation. 

Unlike other solutions that only focus on isolated metrics, the combination of insights and service makes Healthy Workers the most versatile choice.

The platform’s user-friendly design simplifies data access and makes decision-making straightforward. With dedicated support and consulting services, Healthy Workers guides managers to apply data insights effectively. This approach is unique and makes property management more impactful.

The unique combination of Healthy Worker’s tools to lower operational costs and increase tenant satisfaction is the way to build a sustainable future.

Are you ready to take building performance to the next level? Book your free demo and discover what to expect from Healthy Workers, how the platform works and get all your questions answered.